How to delete a payment in QuickBooks

One of the most frequent questions related to this software is “How to delete a payment in QuickBooks?”. We will guide you through the process and we will resolve that issue together in several minutes.

When running a company or business, it’s essential to keep the books updated. At times you only have to correct a few errors or perhaps delete some entries like payment. Through the QuickBooks accounting tool, all this and much more is possible. Furthermore, it’s renowned software used globally for financial accounting. It allows you to not only receive payment without invoice but also with. 

With this software, you can manage and track all your business transactions at ease and effectively. It’s a handy tool especially if you are running a small or medium-sized business. This tool’s striking features include bank transactions, payroll, calculates taxes, and a friendly user-interface. 

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In accounting for your business transactions, there are two main payment categories: the un-deposited and deposited funds/payment. It is essential to know how to delete either of these modes of payment. In this case, we will have a look at how to delete a payment in QuickBooks. So let’s start:

How to delete duplicate payments

Duplicate payments are a common occurrence in QuickBooks while entering payments. They are often accidental and would mess up your calculations while balancing your books. But if you notice it, you can rectify this by deleting one of the duplicate entries. But to do this effectively without messing your books, you need a well-structured plan. 

  1. Start by opening the QuickBooks, and then click on the business file you want to open.
  2. Once the file opens up, look for the ‘Banking menu’ and click it, from the list of options, click ‘Make a Deposit’. 
  3. After that locate the line with duplicate payment and click it. 
  4. Choose the edit option, and from the dropdown list, click ‘Delete Line’ to remove the duplicate payment.
  5. Afterward, click ‘Save’ to keep the changes.
  6. Thereafter, click the ‘List’ menu and from the dropdown options, pick ‘Charts of Accounts’. 
  7. Through un-deposited payment, open the account register and select the duplicate payment. Click edit and then pick delete to remove it. 

How to delete payment deposits 

  1. Visit the QuickBooks website and on the command bar, look for a record icon. Click to open the deposit records under “Banking”. 
  2. When “payment to deposit” pop up, cancel it and move on.
  3. Then select the payment deposit you want to remove from the QuickBooks entries. 
  4. Once you’ve selected it, click edit and then delete
  5. Confirm your move with ‘Ok’
  6. To finish up, click save and opt-out.

DID YOU KNOW: One of the most common issues for the users is changing the beginning balance in QuickBooks. If you also had trouble with the same problem, you can check for the solution in our tutorial for chaning the opening balance.

How to delete un-deposited funds payment

  • Opt in to your account in QuickBooks using your details
  • Pick “Lists” and under it, choose “Chart of Accounts
  • From the list of options pick “Un-deposited Funds” 
  • From the dropdown option click “Amount” and select “Delete Deposit”
  • To confirm this, press” OK” for deletion.

Online Customer Payment deletion from QuickBooks

If it’s the client payment, there are a few simple steps you can follow for a successful payment deletion from QuickBooks. To begin:

  • Sign in to your account on this platform. On the command bar, click “Customers” 
  • Thereafter, pick “Customer”
  • Once you can view all your payments on the window, select the specific payment you want to eliminate.
  • To remove it, look for “More” on the Payment window and press delete. 
how to delete a payment in Quickbooks
How to delete a payment in Quickbooks

Recovery of Accidentally deleted Deposit in QuickBooks

Accidentally, you may end up deleting the wrong entry when removing an error in the QuickBooks. But do not worry; you can quickly recover the lost data with a few steps. To start:

  • Open the QuickBooks official page and click ‘Create’
  • Thereafter, choose “Bank deposit” under its options, pick ‘select existing payment’
  • Go through the current payment and then create again the lost entry

Therefore, when it comes to all matters related to payments, clear payment, and tax payment, among others, QuickBooks is the best solution. Through this platform, you can balance your company’s financial books effortlessly yet effectively. 

Additional Tips on how to delete a payment in Quickbooks

How to fix the un-deposited funds errors in QuickBooks

The errors from Deposits that are not displaying the un-deposited funds can result in an incorrect amount. Luckily, you can fix this with a few steps:

Confirm whether the following options are accurate

  • Ensure you are using accurate or correct locations if you are using this function.
  • For those employing multicurrency functions, ensure the currency field is set accurately.

Once you are certain the above information is accurate, eliminate any cache issue

And this can be done correctly through the following ways:

  • Use any private browser to sign-in into your account and then review the deposit window of the bank.
  • If you can view the sales receipt, then you need to delete the storage cache of the browser you’ve been using. 
  • Furthermore, you can choose to use other compatible browsers when necessary.


Q. Can you work without an invoice when recording deposits?

Every record of the QuickBooks’ deposits plays a vital role when it’s time to reconcile the accounts when the month ends. There is more than one option to note down deposits on this platform. But making deposits without invoice in this platform is still unclear to many users. “Can you work without an invoice when recording deposits?” In this case, we’ll have a look at how this is possible through simple solutions. Let’s have a look at the following steps:

  • Opt-in QuickBooks official website and sign-in into your account. Look for “Banking” at the panel and click it. From the list of options pick “Make Deposits”.
  • From the window that opens up after clicking on “Make deposits” look for ‘Deposit To’ and click it. 
  • From the dropdown list pick the specific account to deposit the payment
  • In the field, key-in the Date
  • Then key-in the Memo even though it’s optional
  • Incorporate the number of deposit payments. What’s more, it’s important to know that the total amount of deposited payment is the Deposit amount.
  • Once you are through, pick ‘Save &Close” and you are done. 

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