How To Write Off Bad Debts in QuickBooks?

One of the most searched question related to the QuickBooks is “How to write off bad debts in QuickBooks?” Let’s start from the beginning. Bad debts refer to the situation where a QuickBooks customer fails to pay off their bills needed; therefore, QuickBooks contains the feature to write off bad debts to this customer type.

They will be blacklisted in that they will never be entertained by any company in the future and will pay for the penalty for the same immediately the writing off bad debt in the short book is issued.

Bad debt can also be referred to as the total amount that a company or a business cannot recover from people who owe them, and for one reason or another, they are not in a position to pay back. Issues of debt can affect the company’s loss and profits when reconciling the accounts in QuickBooks. It is crucial to write off bad debts and have bad debt accounts to avoid difference in the income statement, loss and profit reports.

It is crucial to write off bad debts in QuickBooks online that always makes sales on credits such as finance companies needs managing a different bad debt account to write off bad debts that cannot be collected. You can do away with the invoices from the account receivable, which helps you get the right net profit total in QuickBooks by writing off bad debts in QuickBooks.

How To Write Off Bad Debts in QuickBooks?

Writing off bad debts in QuickBooks has several advantages, including;

  • You will be able to clear all the invoices from the account receivable, resulting in a net profit amount.
  • You won’t have mistakes in the income statement and profit and loss reports.
  • Invoices become collectible when you record a bad debt.

Method for how to write off bad debts in Quickbooks

As we said at the beginning, at some point many users were wondering “How to write off bad debts in QuickBooks?”. It involves systematic steps that include:

  • Examining the Aging Report. You will first click on the report section from the left side panel in the QuickBooks.
  • Check for the Account Receivable Aging report and you will find it at the top – in the search bar.
  • To view your outstanding receivable account, you have to click on the accounts receivable aging information report.

1.  Make an account for bad debt expense.

  • Select a chart for an account by going to the company section and selecting the accounts option chart.
  • Before proceeding, you select an option.
  • Pick on the expenses option by going to the account type and drop-down list option.
  • Select debt in the name field from the drop-down list and offer a name to bad debts.
  • You end the whole procedure by clicking on the save and close option.

2. Make a bad debt itemยท

  • Go to the list area and click on the gear icon, select the product and services option.
  • Select the non-inventory products and new product and services information sector.
  • Within the textbox, type the word bad debt.
  • Choose bad debt expenditure which you have made in the income account section.
  • Go on to mark the “is taxable” check box.
  • Finalize by clicking on the save and close option.

3. Set up the credit memo.

  • Click on the plus icon after logging in to the QuickBooks Dashboards.
  • Head to the customer section and click on credit memo.
  • Select customer from the customer drops down the list.
  • Choose the item you have designed for the bad debt in the product and services area.
  • Now you should write the amount of bad debt or unpaid invoices with positive values.
  • Type the bad debt amount in the memo text box.
  • Select the save and close option to finalize the step.

4. Access a bad debt report.

  • Reach to get payments from the customers, and you will go to the top of the screen and click the + icon and move to receive payment from the customers’ sector.
  • Head to the customer drop down list and select the customer.
  • Choose an invoice that you want to write off from the outstanding transaction.
  • Select the credit memo under the credit area.
  • Do the check and ensure the available amount in the section should be $0.00.
  • Finalize by clicking on the save and close option to complete the procedure.
How To Write Off Bad Debts in QuickBooks?

QuickBooks is among the famous accounting packages for every type of business. It is beneficial to any individual working as an accountant, manager, or even an administrator. QuickBooks functions in various ways, including;

  • Invoicing and sales management – you will manage sales and income by making invoices and keeping a sales record for every client. Account Receivable Aging Report offers a list of customers and the invoices you have created for them.
  • Tracking bills and expenses – after your employer has linked the business bank and credit card accounts with the QuickBooks system. It keeps track automatically of the expenditures. An account payable report will indicate the bills you are supposed to pay at the specific time.
  • Reporting – you can easily weigh your company productivity and stability via built-in reports that you can create within a short time. A profit and loss of information offer an overview of how profitable a business is. On the other hand, a balance sheet report compares assets, liabilities, and equity.
  • Payroll management – you will be able to pay your workers through direct deposit or using a cheque. The system will also make you automatically handle federal and payroll taxes and fill the form for you.
  • Inventory management – the system automatically updates inventory information as you key in transactions and offers several reports so you can remain updated with the status of your products.

QuickBooks tutorials is a learning site that gives tutorial videos on significant tasks. Tutorials can be accessed and are short, with many videos lasting for one to three minutes. Individuals can access tutorials and webinars on different QuickBooks functions such as invoicing, sales, taxes, accounting, and inventory.

In summary, when a client fails to pay off debt for the company, the original invoice goes unpaid. Bad debt makes it hard to reconcile your accounts and make accurate reports. You should always create an account before recording a bad debt for the sake of tracking such types of transactions. By doing this, you can use the discounts and credit options found in QuickBooks to write down the debt while maintaining the debt in an organized way in a different register for tax purposes. Do not record your bad debts in your regular customers register to avoid difficulty in tracking the debts.


I hope you found the answer on your question “How To Write Off Bad Debts in QuickBooks?” and if you want to check for some other QuickBooks common issues and solution, please check the topics How to Change Beginning Balance or How to delete a payment in QuickBooks.